(d) In the event that the seats in the commission chambers are filled to capacity, the. A meeting minutes resolution is an action or plan of action reached during a meeting and recorded in the minutes.We are providing this circular and proxy materials to you in connection with our annual meeting of shareholders to be held on Wednesday, June 3, 2020. Revisions will be made on an annual basis to ensure that the Handbook accurately reflects the policies and procedures of Miami-Dade. A meeting minutes resolution is an action or plan of action reached during a meeting and recorded in the minutes. Miami-Dade County Public Schools.