Here you'll fill in the exact date and time the annual shareholder meeting will take place every year. Name of the corporation.Date, time, and location of the meeting. Free annual shareholder meeting minutes template. How to hold an annual shareholder meeting and document your corporate minutes. The annual meeting of shareholders shall be held on the first Tuesday of April of each year at am, at the corporation's principal executive offices. Corporate meeting minutes are a formal record of your company's important discussions and actions. They can and should be more than a formality. A corporation in Nevada is recommended to hold an annual meeting of its shareholders or members. The meeting may be held anywhere.