This notice shall include the resolutions which will be put to a shareholder vote and information on how to take part in the Meeting. The Annual Shareholders' Meeting is a privileged appointment where we share our latest results, strategy and growth forecasts.Meeting. SUBMIT YOUR PROXY. Complete the form overleaf in accordance with the instructions set out below. If you want the Chairman of the Annual General Meeting to be your Proxy, mark the box opposite. 1) Communicating with representatives of regional, state and national government on County adopted policy positions;. Notes on the registration form. If you decide to use the registration form, please fill out only the front or the back side. A Proxy Form is located at the end of the Explanatory Memorandum. 2. How to fill out your form?