Corporations are required to hold certain formal meetings each year. Documentation: Corporate minutes provide a written record of important discussions, resolutions, and transactions conducted during corporate meetings.Bylaws outline policies for appointing directors and officers, holding shareholder and board meetings, and handling conflicts of interest, among other issues. Hold the organizational meeting of the incorporators or initial directors in compliance with 15 Pa. Code §1310. Keep minutes of this meeting. (i) A director shall be elected for a term of at least one year, except that the first directors shall serve only until the first annual meeting. Guide to the easiest way to file your Pennsylvania Annual Report. 5.13 Telephonic Conferencing. Pennsylvania Business Owners: You must file an Annual Report starting in 2025. Annual meeting of members.