Spoken public comments may be provided in person in the Board of Supervisors' Chambers. Please fill out a Request to Speak Form and submit it to the Clerk.The special meeting aims to enable the shareholders to know the company's affairs and vote on the management's recommendations in the proposed resolution. Susan Ellenberg, District 4, President. The Board or staff may briefly respond to statements made or questions posed and may request staff to report back at a subsequent meeting. General Discussion of the Condition of the Company. The City Clerk's Office is your partner in democracy, providing information and services to assist the community to participate in its government. Regular Board of Trustee meetings are held every second and fourth Thursday of the month. All regular meetings are open to the public. (g) Preparing of the agenda and supplemental material for Council meetings in cooperation with the City Manager.