A corporation shall notify members of the date, time, and place, if any, of each annual and special members' meeting. A corporation shall hold a meeting of shareholders annually at a time stated in or fixed in accordance with the bylaws.This article is intended to discuss options available to Virginia nonstock corporations to continue corporate governance best practices. Here is an outline of the steps you need to follow in order to form a corporation (specifically, a "C corporation") in Virginia. Virginia requires corporations to file an annual report on or before the last day of the anniversary month of the company's incorporation. The Annual and Regular Meetings are Called to Order at p.