A corporation shall hold a meeting of members annually at a time stated in or fixed in accordance with the bylaws. A corporation shall hold a meeting of shareholders annually at a time stated in or fixed in accordance with the bylaws.Holding annual meetings in Virginia is both a legal requirement of corporate governance and a beneficial tool to effectively manage the corporation's affairs. This article is intended to discuss options available to Virginia nonstock corporations to continue corporate governance best practices. 2. Provide members a reasonable opportunity to participate in the meeting. Provide members a reasonable opportunity to vote. Virginia Corporate Bylaws create the policies and procedures for your corporation. Our free, attorney-drafted template can get you started. Shares entitled to vote as a separate voting group may take action at a meeting only if a quorum of those shares exists for the meeting. Confirm authority for remote participation and electronic voting.