A corporation shall hold a meeting of shareholders annually at a time stated in or fixed in accordance with the bylaws. A corporation shall hold a meeting of members annually at a time stated in or fixed in accordance with the bylaws.Basic meeting information must be noted, such as start time, end time, date, and place. Many states require your corporation to keep regular meeting minutes even though they don't need to be filed with the state. Here are each state's requirements. We provide an LLC annual meeting minutes template to help your business easily record the minutes of your LLC's annual meeting. Holding annual meetings in Virginia is both a legal requirement of corporate governance and a beneficial tool to effectively manage the corporation's affairs. Find your due date and filing fee. This guide will help you file formation documents, get tax identification numbers, and set up your company records.