A corporation shall hold a meeting of shareholders annually at a time stated in or fixed in accordance with the bylaws. Board resolutions are the answer, but only if you prepare and document them correctly.Here, we'll explain how to write effective, compliant resolutions. A resolution is non-legislative action, is less formal than an ordinance, and deals with matters of a special or temporary character. This guide will help you file formation documents, get tax identification numbers, and set up your company records. If you do not receive a confirmation, your resolution has not been received. If you are an active participant of the conversation, you may record. Can't bear to fill out yet another application? Virginia Nonstock Corporation Act. B. The Chairman shall be elected at the annual meeting.