One of the requirements for corporations in most states is to have an annual board meeting. Typically, these are held near the end of the year.You must meet specific corporate responsibilities to stay in good standing as an entity. One of them is to hold regular meetings, documented with minutes. Determining the options available for annual meetings requires an analysis of relevant state corporate law as well as the organization's governing documents. You should set out clear objectives and have a meaningful reason behind holding an annual staff meeting. Why hold an annual meeting? The wording may be succinct and simple. It should include the name of the corporation, location, time, and date of the meeting. A valid, legal corporation is required to have both groups.