One of the requirements for corporations in most states is to have an annual board meeting. Typically, these are held near the end of the year.An annual board of directors meeting waiver of notice is a document that directors sign to agree to hold an annual meeting despite a lack of formal notice. Determining the options available for annual meetings requires an analysis of relevant state corporate law as well as the organization's governing documents. You must make all deposits of taxes paid with respect to Form 1042-S (including taxes withheld under either chapter 3 or chapter 4) electronically. Free waiver of notice template for the annual shareholder meeting. How to use a waiver of notice for your annual meeting of shareholders. The Tax Department is streamlining withholding tax and wage reporting forms and Web File applications. The forms constitute the bulk of those necessary for the day to day keeping of the corporate formalities in a California corporation. These proposals will be included in the company's proxy statement.