A corporation shall hold a meeting of shareholders annually for the election of directors at a time stated in or fixed in accordance with the bylaws. 07.010 (annual meetings) and 23B.We provide an LLC annual meeting minutes template to help your business easily record the minutes of your LLC's annual meeting. Name of the corporation. Date, time, and location of the meeting. Washington State Corporate Bylaws create the policies and procedures for your corporation. Our free, attorney-drafted template can get you started. Having an annual meeting and taking minutes are vitally important for your corporation. They serve as a record of what was voted on and agreed on. Check out more employee recognition ideas. 7.