Key takeaways include clearly specifying the task or responsibility being delegated, such as collecting documents or handling legal matters. This authorization letter allows Mary Webster to collect important official documents on behalf of Anne Kipling from the Office of Vital Records in London.Mention your name and a short description of who you are. An authorization letter from the agency's Records Officer designating an agency representative is required so that the individual can pick up the record. Looking for a commonly used form, checklist, template, or online resource for OPRS? Search for title keywords or types of documents below. Be filled out in its entirety; 2. Forms on this website are PDFs with fillable fields. Forms should be downloaded to your computer before filling in the fields. Chicago, Illinois 60602.