How to fill out the Authorization Letter to Collect Documents? This authorization letter allows Mary Webster to collect important official documents on behalf of Anne Kipling from the Office of Vital Records in London.Search our Public Access System for current and historical documents, including: deeds, mortgages, and satisfactions. The sole purpose of this form is to authorize the above named representative to complete the transaction indicated. The Document Center provides easy access to public documents. Click on one of the categories below to see related documents or use the search function. Steps to be appointed a notary public. Download Notary Application. Download the required submittal form. Complete the form and send it with your document to the Secretary of State.