Can't collect your passport in person? Learn how to draft a letter of authorization, allowing someone else to pick it up for you.Please print or type. Go to our Online Passport Appointment System. How do I fill this out? Most transactions are available via the online portal, SilverFlume, and will be processed the same day for no additional charge. Please note that the representative is required to bring in original proof of their identity for verification purposes as well as original Invoice-cum-receipt. The notary public must also state the exact time and date of signature. You can make a special arrangement with the postmaster if you are not able to pick up your mail. Completing Your Application.