The easiest way to submit a PUBLIC RECORDS REQUEST is through the online portal. Take your completed document to the court and request your Letters of Authority to be issued.How to fill out the Authorization Letter to Collect Documents? • An authorized designee may pick up a ballot any time within 9 days of election day including election day. The City of West Palm Beach is a vibrant and dynamic City located on the Atlantic coast of Florida. 403) you are authorized under a Letter of Permission a 10year authorization to maintenance dredge the Port's berths and slips. Once you have registered, sign in and select "I want to complete an interview to generate a DIY Document. Two residential address documents from the approved documents list are required.