These forms are provided in a fillable PDF format, which allows you to enter data directly into the form using your computer and Adobe Acrobat Reader. How to fill out the Authorization Letter to Collect Documents?You will need one copy of the civil complaint with original signature for the magisterial district judge. By signing this form, you allow us to share your protected health information (PHI) with the persons and organizations you put on this form. Authorization Letter. Documents are not searchable until two to four weeks after they are recorded. If you are interested in electronic filing, please contact the Clerk of the Orphans' Court Office in your county to obtain an access code. • Valid Passport, dependent on status. Identify in the cover letter the country where the documents will be used. If you were instructed to fill out a specific form, you can download a copy below.