Letter of Authority for Passport Pickup. Can't collect your passport in person?Learn how to draft a letter of authorization, allowing someone else to pick it up for you. How do I fill this out? Here's a sample authorization letter to help get started. Authorization letters are legal documents that allow a third party to act on your behalf. The applicant's original passport needs to be available when collecting the permit as the VFS representative will endorse the permit inside the passport if. If you need the county to help get the proof, fill out the "Authorization for Release of Information" form and return it to the county. â—‹. We are an appointment based facility. Appointments are required for all passport applications.