Letter of Authority for Passport Pickup. Can't collect your passport in person?Learn how to draft a letter of authorization, allowing someone else to pick it up for you. The applicant's original passport needs to be available when collecting the permit as the VFS representative will endorse the permit inside the passport if. Authorization Letter. How do I fill this out? Hi, I am planning to ask my relative to pick up the stamped passport for me. Do we have to write anything specific or special in the letter This handbook serves as a general purpose guide to your duties and responsibilities as a pistol license holder in Suffolk County. The information and required application forms you need to apply for a learner permit or driver license are available at any motor vehicle office.