North Carolina recovery letter example - Free download as Word Doc (. Find Local Rules and Forms that provide procedures and guidelines for courts in Mecklenburg County.Use this letter to help you dispute liability for 'simple contract' debts. Every debt collection letter must start with precise, professional contact details from your law firm and the client. Debt must be 60 days delinquent prior to sending a notification letter. Send to last known address, regular mail, certified mail not required. Use this letter to ask a customer to pay the money that they owe you. Put your business letterhead at the top of the letter. A small claims case is filed in the clerk of superior court's office in the appropriate county. The forms may be printed and completed in advance.