In this article, we list steps on how to write a request letter for a transfer, discuss common reasons for making such a request, and provide example letters. A transfer letter is a formal document an employee writes to request a move to another company location.Review examples of letters and email messages used to request a transfer to a different company location, with tips for what to include. ) Indicate position within the new company: Employee. The letter should include information to aid the reader in the ensuing transition, such as your departure date, ending projects, and replacement name. Complete fillable PDFs online and then print, sign and submit them to Blue Shield. You will need Adobe Reader to complete the fillable form. Send the letter directly to the office, department or individuals involved in the situation. Simply sending the letter to the ombudsman is not appropriate. A letter is sometimes the most effective way to send a particular message.