At the top of your transfer letter, include your contact information. A resignation letter for an internal transfer is a note professionals write when announcing they're leaving one role for another within the same company.An employee transfer letter provides clarity for both the employee and the employer on key elements such as salary, benefits, title changes, and the like. The first step in writing a successful job transfer request letter is to analyze the situation and know where you are starting from. This article will walk you through the steps of writing an effective transfer letter, from outlining your reasons to choosing the right format. The letter should include information to aid the reader in the ensuing transition, such as your departure date, ending projects, and replacement name. You may have grown as much as you can in your current office. Trending Tags. Trending. The reason you are writing. I will be transferring to the New Jersey branch of Halifax International on 26 January 2031.