I hope this email finds you well. Start with a formal salutation.The letter should include information to aid the reader in the ensuing transition, such as your departure date, ending projects, and replacement name. Include the written WARN notice as an attachment. This article will walk you through the steps of writing an effective transfer letter, from outlining your reasons to choosing the right format. A resignation letter for an internal transfer is a note professionals write when announcing they're leaving one role for another within the same company. Send the letter directly to the office, department or individuals involved in the situation. Simply sending the letter to the ombudsman is not appropriate. (3) Do not use letterhead as personal stationery. Corps permits are also necessary for any work, including construction and dredging, in the Nation's navigable waters.