Method: Send your letter via Certified US Mail with signature confirmation and include the return receipt number at the top of your letter. The letter should make it clear that you are preparing to take legal action against them if your demands aren't met or at least reasonably considered.This set provides coverage of every aspect of probate law and estate and trust administration in Texas. It includes sample forms and letters. The server also needs to state in his affidavit the complete address of service for the defendant. On this page, you should fill in the location that the document is to be filed with, either the trial court or the Court of Appeals. A sample confirming letter is shown below. You can follow this format for almost any important (or seemingly important) piece of information. This letter is confirmation of your verbal commitment to participate in the Merrick Bank Extended Settlement. Program. I am writing to discuss the terms and conditions of the property settlement pertaining to Dallas, TX 85224.