We've prepared a bunch of hotel booking confirmation email templates that are sure to work for any hotel, bed and breakfast, or vacation rental establishment. " Then, clearly list the most important information about the booking.Booking confirmation emails should list any extras breakfast, dinner, parking, late checkout that they may have added to their reservation. A wellwritten hotel email template, ready to customize at a moment's notice, helps you improve communication with guests, stay on brand and respond faster. RESERVATION CONFIRMATION ; Dear Mr. Smith, Thank you for choosing to stay with us at the Sample Hotel. In this post, you'll learn how to write a booking confirmation text that helps guests feel prepared for your experience. Sample Sentences for Step 1. The easiest way to ensure guests are opening your confirmation email is to clearly state what the email is about in the subject line. Bharatsingh Pradhan has booked a family room at Vinodhara Guest House in Mamalapuram for October 21-22, 2015. Fill out the name of your vacation rental, your phone number, email, website, and address.