The court can provide a form to write the settlement, or you can make your own. A sample confirming letter is shown below.You can follow this format for almost any important (or seemingly important) piece of information. Intheblanks form required for any matter originating and electronically filed in Supreme or Surrogate's Courts in Richmond County. 1. Notify Us. Complete our Beneficiary Statement form and have the beneficiary sign it. Please include in your letter or e-mail, your name, address, e-mail address and phone number so that we may properly respond to your inquiry in writing. Once a complaint has received a probable cause determination, the parties may only enter into a settlement agreement with the consent of the Division. D Sign the form (all Trustees must sign). D Document the state signed in. Complete the information requested on the Mail-in Claim Form page.