An example letter to employees informing them of a freeze on pay increases. Please send the Verification of Employment and signed Authorized to Release Information form to the.It's ok to have a candid discussion with your Manager. In this article, we explain what a raise letter is, outline the steps for how to write one and help you write your own with a template and an example. We do merit increase letters. Send them to the employee via email and stick in the payroll file for audit trail. To claim this credit, you must have employees working in the eligible area, known as the Designated Geographical Area (DGA). OutofClass Assignments: 1. At minimum, the Personnel Department should: a. Do You Need To Apply For Some Loan or Renting out a vehicle.