Be sure to clearly state your story and include any relevant supporting documents. The following examples of civilian models of address, salutation, and complimentary close are used in the preparation of Navy business-format letters.In the "Site ID" field, enter your complete ID number (include all letters and numbers). Select "California" on the drop-down list of states. This handout includes sample documentation healthcare professionals can customize for patients who are seeking workplace accommodations. Send the letter directly to the office, department or individuals involved in the situation. Simply sending the letter to the ombudsman is not appropriate. Each attached template has a sample guide with instructions on how to complete it. â–« Many banks and other financial institutions have their own affidavit. The forms you need to fill out.