Letter Instruction Sample With Enclosure In Franklin
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FAQ
In a standard naval letter, the correct format for citing an enclosure in the body of the letter is usually done using the abbreviation "Encl" followed by the number of enclosures.
REFERENCES The primary reference is the Department of the Navy Correspondence Manualalso known as the Correspondence Manual. A supplement to the Manual is Marine Corps Order 5216.20 published as Chapter 13 of the Correspondence Manual.
The Department of the Navy Correspondence Manual, SECNAV M-5216.5, U.S. Navy Regulations, and command directives are the guiding documents used in the preparation of correspondence.
Left and right margins are always set at 1 inch. Times New Roman 12 pitch font is preferred for Navy correspondence. Single spacing between lines. Double spacing between paragraphs/subparagraphs. Send editable electronic copy to Admin for formatting/editing.
Explanation: The detail of enclosures is placed below the signature column. They are aligned with the left-hand side of the letter.
How to write a letter of instruction Create a header. Before you write the content of the letter, create a header at the top left-hand corner of the document. Address the reader. Explain the project or task. List each step. Conclude your letter. Revise the document.
Times New Roman 12 pitch font is preferred for Navy correspondence. Single spacing between lines. Double spacing between paragraphs/subparagraphs. Send editable electronic copy to Admin for formatting/editing.
If something is enclosed with a letter, the notation “Enclosure” is typed a double-space below the writer's initials and/or typist's initials. If more than one item is enclosed, the word is made plural and followed by the number of items (e.g., “Enclosures 2”).
Elements: full mailing address of the sender. date on which letter is written. address of person to whom letter is addressed. subject line. salutation. body (the main message) complimentary closing. signature line (be sure to sign your letter)
A good letter of instruction should contain the following information: A complete list of all assets. The whereabouts of any tangible assets that are not readily accessible. Necessary information about all liquid assets, including bank, brokerage, retirement, and investment accounts.
