(3) Do not use letterhead as personal stationery. The Attention field is used to give a brief description of the address itself.General Instructions: Use dark ink only. Complete the entire form and enter all requested information in the fields provided. Start your line with the word "Attention" or "Attn" with a colon. Here is an example of how to draft this section. Enter the signing officer's name three to five lines below and flush with the complimentary close. II. Follow Standard Format. Do not print and file a Form 1096 downloaded from this website; a penalty may be imposed for filing with the IRS information return forms that can't be scanned. State the position you are applying for, how you found out about it, and ask for consideration based on your skills and experiences you have to offer.