When creating the Expense. Spend authorizations are used to obtain approval for future travel.Employees complete and submit these requests based on ESTIMATED costs. 1. Complete the following: • Creation Options -- Select Create New Expense Report. • Memo -- Add description of reimbursement. A travel expense is a type of business expense. Therefore, you must be able to meet the general business expense requirements in order to claim a deduction. Business travel deductions are available when employees must travel away from their tax home or main place of work for business reasons. A clear corporate travel policy is essential to keep your employees safe and your business travel expenditure down. Find out how to create yours here.