Your friend and you can split the cost of your trip expenses in several ways including: Equal split, Proportional split, personal Split. Take on your out-of-town business trips.If you do not fit any of these categories,. My company policy is 1 travelling employee = 1 hotel room. Use to claim meals as an expense for state business travel. The key imo is to treat it like you're inviting someone, similar to how you would invite company to your home, instead of saying you'll pay for them. Learn how to properly deduct business travel expenses (even those that feel like a vacation), including what qualifies as a business trip.