This accounting should be itemized on a Travel. Reimbursement form and sent to the HHRI Travel Coordinator within 60 days following the last day of the trip.SEMA4 Employee Expense Report includes instructions for completing the form. Instructions are provided for those who enter business expenses in Self Service. Local transportation expenses include: • Getting from one workplace to another. • Visiting clients or customers. Reimbursable costs include daily rental fee, mileage fee, tolls, and authorized insurance charges. Managing travel expenses can be a challenge. Reimbursements. Allocating your reimbursement. After you complete the form.