This accounting should be itemized on a Travel. Reimbursement form and sent to the HHRI Travel Coordinator within 60 days following the last day of the trip.County employees use APEX to request mileage and parking reimbursement. For more information, see the Mileage and Parking Reimbursement policy. SEMA4 Employee Expense Report includes instructions for completing the form. Instructions are provided for those who enter business expenses in Self Service. Only the ticket price should be entered. This form is not required to complete your expense report but your agency may request it. Within thirty days upon the return from their trip, the cardholder or their delegate must mark the withdrawal(s) as personal and then enter in their withdrawn. If traveling out of state, the college President.