You can deduct actual expenses or the standard mileage rate, as well as businessrelated tolls and parking fees. To substantiate a claim for reimbursement, receipts for lodging and transportation must be in the name of the traveler. 6.After you complete the form. Limits on employee business expenses. 1. This article provides general information on expenses related to transportation, insurance, lodging, meals, and incidental costs. How Much Does Travel Insurance Cost for Los Angeles? Travel Reimbursements should be submitted as soon as possible but no longer than 45 days after. At a minimum, your travel insurance should cover trip cancellation, trip interruption and emergency medical expenses. Under California labor laws, you are entitled to reimbursement for travel expenses or losses directly related to your job. This policy document sets forth the standards and procedures used to identify and reimburse legitimate travel and businessrelated expenses incurred.