Find per diem rates for San Antonio, Texas to manage travel expenses. Each member shall submit all receipts and sign an expense report and submit to the Travel Coordinator in the.A Traveler may be reimbursed for meals, lodging, transportation and other expenses while traveling on official UTSA business. The IRS says that you can deduct transportation expenses if business is the primary purpose of the trip. Take on your out-of-town business trips. If you do not fit any of these categories,. Employees can be reimbursed for actual travel expenses (up to presented maximums) only as provided in this guide. All travel expenses for Texas Workforce. Manual Tracking: Travel Expense Reports: Employees fill out travel expense reports detailing the dates and locations of their business travel. Expense Reports are for reimbursement of out-of-pocket business expenses.