Split the travel costs evenly among the number of people in the group. Everyone's responsible for their own personal expense.Yes, business travel expenses are taxable. In most cases, the employer will reimburse the employee's business expenses for that trip. Can I lodge with family or friends during a business trip? Take on your out-of-town business trips. If you do not fit any of these categories,. Are your friends charging you for staying with them? My employer tells us to expense everything while we travel - snacks, coffee, meals, etc. There's no max dollar amount.