The purchasing card is as easy to use as any Visa or MasterCard credit card and is just as widely accepted. Online Bid or RFP Submission Form.Use this form to send your electronic copy of your Quote or RFI Submission. Fill out the entire form. â–ˇ Change from previous Data Form dated . Complete the DBE Proposed Utilization form in the proper amounts, and deliver to the Civil. The Expense Originator shall submit credit card expense documentation, such as receipts, for processing. To be considered, all pages of the faxed bid that are received prior to the bid opening time specified in the bid will be considered "the complete bid". The addendum acknowledgement should be submitted with the bid to expedite document processing. 9.