For a hard copy cover letter or a word document for electronic application submission, use the same heading as you have in your resume. Avoid the generic "I am writing to apply for" if possible.As you sit down to write your Cover Letter, use the job description as a reference. In this article, we share the steps for writing an application letter along with a template and an example for you to use when writing your own. When indicating your reason for writing the letter, state where you received the information about the position. General Guidelines If you do not see the word or term you're looking for on this list, consult the Associated Press Style Guide. Download, edit, autofill multiple forms at once in MS Word using our Forms Workflow Ribbon. The same facility rules apply. Job Application letter and Follow-up Letter - Rafsan Jani (1).docx. Students with dyslexia see each letter in a printed word as a standalone unit.