You must submit: Complete, notarized application. In New York State, the Surrogate's Court decides what happens to a person's property when that person dies.Administration is the process where the Surrogate's Court officially gives out Letters of Administration to a qualified distributee (heir) of the Decedent. Death Certificates can be ordered online. Overview: Vital Records has death records (since 1881) for all of New York State except New York City. A tenant must inform the landlord of the name of any occupant within. If you are an MCU Member with questions or comments, please call the Contact Center at 1-844-MCU-NYNY (1-844-628-6969) for assistance.