Should a Will be kept in a safe deposit box at a bank? This manual is intended to assist persons who are involved in the administration of a decedent's estate in Virginia.Sign it and date it. There's no special format so long as who you are and the purpose of the letter is clear. You might be given some forms to fill out prior to the appointment. These forms may be filled out online and printed for filing. A copy of this form and a sample form is also included with this guide. 2. Create a professional next of kin letter. Build and share in seconds. PLEASE READ BEFORE FILLING OUT ON-LINE FORMS.