Sample Letter – Asking for a debt write-off when someone is deceased. To close a bank account on behalf of someone who has passed away, you must have legal authority to manage the account.Draft a notification letter. Utilize SCDCA's sample letter for notifying the credit bureaus of the death or draft a letter containing the following information:. Death Reporting Form (PDF) Print this document, write the information on the form, and fax it to the OMHDD at 651-797-1950. You will need 10 to 20 copies of a certified death certificate; most funeral homes can help you obtain them. In addition to the death certificate, you should be prepared to provide the bank with additional information. Fill in the date and location (city and state) of the death of the person who died. 4. Acceptable Payment: Check or money order made out to MN Secretary of State. Wings Credit Union Attn: Credit Card Payments 14985 Glazier Avenue, Suite 100.