After completing the forms, file all documents with a deputy clerk in the Civil Department, along with the filing fee. This is to notify the bank that my.(Relationship with deceased). Learn how to write an inheritance sample letter to beneficiary with distribution details. Discover templates, examples, and a step-by-step guide. 1 Certified Copy of the Death Certificate. Please note, we must keep one certified copy of the death certificate on file. 2. On the death of a public officer a gratuity equivalent to one (1) year's salary will be awarded to the legal personal representative. Retirement Online gives NYSLRS members, retirees and beneficiaries an easy and secure way to review their benefits and do business with NYSLRS in real time. A date of death value letter provides account balance information on the date the account owner passed away.