Sample Letter to Bank Informing the Death of the Account Holder. The death claim letter should be written in the formal letter format.There's a lot to think about when a loved one dies. We'll guide you through the claims process of their pension and how you notify Phoenix Life. Sample Letter – Asking for a debt write-off when someone is deceased. Please provide proof of the deceased owner's Social Security Number, this information can normally be found on the Death Certificate. Sample Notice of Death. The terms in your document will update based on the information you provide. • Conversation tips, sample condolence letters, agency notifications and sample letter from agency human resources to survivor. • Agency Payroll Guidelines.