A valid governmentissued ID. The death certificate of the account holder. The account owner's social security number.The affidavit may be filed six months after death in the county of residence. Filling Out and Recording a TOD deed. The procedure is very simple. Get the death certificate and legal heir certificate. Your beneficiaries must follow a specific set of requirements. From there, we'll gather any documentation needed, make account changes and complete a funds disbursement. You will be presented with a form to complete, which will have you identify the persons whom you want to receive the account balances upon your death. Successor Trustees may request the trust account to be updated or closed and funds disbursed in the name of the trust.