See Procedures: How to Apply to be Personal Representative to find out what documents you should complete and file with the Probate Registrar. Within 30 days after the Clerk of Superior Court issues your letters of appointment, you must mail a copy of this Order to Personal.I. GENERAL ADMINISTRATION. Rule. 1. This Staff Policy Manual ("SPM") contains employee policies ("policies") of the Maricopa. The Maricopa Community Colleges reserve the right to change, without notice, any materials, information, curriculum, requirements and regulations.