These are the actual letters I have sent. I'll note the situations for each letter in red.A letter of employment, also known as an employment verification letter, is a formal document from your employer. Our guide will teach you how to write a letter of explanation, plus offers a free template to help you write one of your own. 1. In the sample letter, fill in your personal information. Below is a sample letter to help you craft your own letter. Send the letter via certified mail and keep the return receipt for your records. The first thing you need to do is get a copy of your credit reports, as explained above. Our guide will teach you how to write a letter of explanation, plus offers a free template to help you write one of your own. The template below can help you write your own pay for delete letter.