Your letter should have a professional and informative tone, covering exactly why you're denying their rental application. Download our free rental application denial letter to use for your rental business.Find your next tenant with Avail tenant screening. Comprehensive guide on how to send a rental application denial letter. Download a customizable rental application rejection letter template for landlords or property managers to professionally notify applicants. After screening prospective tenants and making a selection, am I obligated to let the applicants who did NOT get approved know why they didn't make it? In this article, we'll talk you through what's included in a rental application denial letter and even give you a free template to use. Would having an employment history of being fired and quitting cause a landlord to reject an apartment or rental home application? A rental application denial letter, also known as an adverse action letter, is a formal document that a landlord or property manager sends to applicants. Your polite rental application denial letter should clearly state the applicant's name as given on their original submission.