Download a customizable rental application rejection letter template for landlords or property managers to professionally notify applicants. Under federal law, a landlord who denies your tenant application because of information in a tenant screening report is required to inform you of that fact.Cleveland Housing Court Forms. If you need to file some important forms, follow the instructions below. Download our free rental application denial letter to use for your rental business. Find your next tenant with Avail tenant screening. Read your lease; it might require you to give 30, 45, 60, or more days' notice to your landlord before you leave. Most leases automatically renew. Your polite rental application denial letter should clearly state the applicant's name as given on their original submission. In this article, we'll talk you through what's included in a rental application denial letter and even give you a free template to use.