Your letter should have a professional and informative tone, covering exactly why you're denying their rental application. Select any of the following options for which you are requesting appeal: Eligibility Determination.This statement summarizes a tenant's rights and responsibilities under the VRLTA. Comprehensive guide on how to send a rental application denial letter. Download our free rental application denial letter to use for your rental business. Find your next tenant with Avail tenant screening. In this article, we'll talk you through what's included in a rental application denial letter and even give you a free template to use. The best practice for a landlord in Virginia is to hand deliver the notice to pay or quit directly to the tenant. Discover how to craft a fair rental application denial letter, ensuring legal compliance and protecting your property. Rental Application Denial Notice.